To negotiate your salary through email means to send a message to potential or current employers to discuss the offered or existing salary for a specific job position. For some people, salary negotiations can be an uncomfortable topic to talk about but to keep an idea on how to negotiate salary is important. It is necessary to understand what to write in a negotiation email can help you ensure you earn a salary according to your true skills and experience.
In this following guide, we will discuss a few steps for writing a salary negotiation over email, important tips to consider for salary negotiations and examples for different cases.
Tips for salary negotiation by email
Let’s us talk about tips for salary negotiation over email:
Take your time
Be patient and take some time after getting the offer to think. Don’t answer immediately. Companies usually allow time to consider the offer. Having this time provides you with an opportunity to go over all the details included in the remuneration package and the base salary component. Don’t miss out! Check our previously published article on How are hourly and Salaried Gross Pay Calculated?
Keep it concise
However, it is necessary to mention your skills and experience, and try to write in three to four paragraphs for the entire email. In the email, write an introductory part, body and then conclusion.
Consider tone
After writing, read your email two to three times to avoid any rudeness. Miscommunication problems can be a direct result of email communication. If anything in the email is not clear try to write it in simple words. It’s very necessary to keep your tone polite.
Know your value
The email which you will write for a salary negotiation is a chance to show the value you can create in front of the employer. Mention the duration of your experience, educational qualification or any specific certification you hold, related to the job offered.
For example, you may want to emphasize your leadership skills or industry specialization skills. Have you seen it yet? Check our previously published article on What if a salaried employee works less than 40 hours?
Do your research
Do research on the salary range for the same type of job in your area. If the salary of the job offered is in the market range, then there may be very little chance for the negotiation.
Consider your expenses
Focus on expenses directly related to accepting the job, and avoid mentioning general living expenses as part of the negotiation.
Be prepared for further negotiations
Salary negotiations may involve multiple discussions. It totally depends on the role offered and its industry. It’s very necessary to be humble, patient, and professional during the whole process.
How to write a salary negotiation email
Simple and easy steps are given below showing you how to write a salary negotiation over email:
1. Keep it professional
When composing your email, include the full name of the person you’re addressing the email to. In most cases, this is the hiring manager or the recruitment adviser you’ve been dealing with. If you’re seeking a negotiation in your current role, this may be your current manager.
2. Create a clear subject title
Write your subject line related to the job offered, but yes don’t mention salary in the subject.You can write about the salary negotiation in the body of the email.
3. Select an appropriate greeting
Be professional by using an appropriate greeting. Depending on your initial interactions, this may be formal, such as, Dear Mr Brown, or informal, like, Hi John. To select a perfect greeting use your experience. If in doubt, opt for formal. For more information, check our previously published article on How Much Should You Pay For Rent Based on Salary?
4. Thank the employer for their offer
Show your appreciation for the offer in the first paragraph. For offering the job, thank the employer and highlight your eagerness for the chance. If you received a verbal offer, now is an excellent opportunity to re-state the details for clarity.
5. Be specific about salary
While writing the email in response to the salary offer, write exactly about what you want. Having a specific number in mind or a salary range is a good idea before starting negotiations. If you prefer not to be specific, clearly state that the salary doesn’t meet your expectations.
6. Reinforce your experience and qualifications
This is your chance to highlight your value so mention your work experience and educational qualifications. Write down about ,this all can create great impact on the employer.
7. Include other negotiable items
Check your offer to determine if there are any other items you are willing to negotiate. Outline those details in the email. For example, consider if there are any benefits you could ask for.
8. Finish with positive language
Finish the email by again showing your actual interest in the offer. Once again, thank them for the chance and validate the upcoming steps. Mention your full name in the end for a professional appearance. Make sure to check our previously published article on How Does Salary Pay Work?
Frequently Asked Questions
Yes, it is ok to negotiate a salary offer. But if the employer strictly says that their offers are non negotiable, then doing negotiation there is a mistake. However, they expect job candidates to negotiate salary, that’s why they generally offer less salary than they are willing to pay.
Other ways to ask about salary in an interview include: Can you tell me what you’ve budgeted for this position? I’m really excited about this job, but I want to make sure we’re on the same page in terms of compensation. What is the salary range for this role?
Conclusion
In summing up the entire discussion, we can say to negotiate salary over email is not a bad idea at all. We can mention and highlight our experience, qualification, expertise in that field and increase your worth in front of the employer.
Do follow all the above mentioned tips and steps to ensure your good image in front of the employees. You have to know also about how to decline a job offer because of salary? Usually, it is not that tough to negotiate, but consider your tone and way of speaking before talking to the employer.
